| Phone: (716) 816-3614; Fax: 851-3534 The duties & responsibilities of the Special Project Claims Office are as follows: - Converts approved grant budget narratives into revenue & expenditure accounts & releases the budget codes to the responsible administrator;
- Tracks grant expenditures & reports account balances to administrators each month;
- Claims reimbursement for expenditures from the grantor on a scheduled, cyclical basis;
- Reviews grant applications for budget accuracy & fiscal compliance prior to submission;
- Audits the regular payroll of every individual on a special project salary account to insure accuracy of grant charges & reimbursement claims;
- Receives the cash claimed/received & applies it to the correct account;
- Reviews all Bd. of Education business items to be paid with grant funds to insure the account(s) is current, sufficient & appropriate for the purpose;
- Applies budget amendments to projects as the amendments are approved;
- Maintains comprehensive project records;
- Prepares & submits a detailed Final Expenditure Report which reconciles total expenditures & revenue received at each project’s conclusion.
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